Job Description:

Position: Sales admin (full time)

Company Overview:

Nutrition Depot Vietnam is a leading provider of high-quality nutritional supplements and health products. We are dedicated to promoting health and wellness through our extensive range of products. Our team is passionate about helping customers achieve their fitness and health goals, and we are looking for a motivated Sales Admin to join our dynamic team.

Position Overview:

We are seeking a detail-oriented and organized Sales Admin with a background in sales and accounting to support our sales team and accounting department. The ideal candidate will be responsible for generating daily, weekly, and monthly reports, managing daily sales tasks, controlling stock levels, updating and maintaining data in the Sapo sales system, as well as managing invoicing and reconciliation with the Misa accounting system.

Key Responsibilities:

1. Reporting:
– Prepare weekly, and monthly reports for management review (sales by channels, shipping expenses, cash report, stock movement, gross margin…)
– Analyze sales data to identify trends and provide insights for decision-making.

2. Sales Support:
– Assist the sales manager with administrative tasks including order payment reconciliation check, order shop supplies timely and correctly
– Maintain accurate records of all completed sales transactions in Sales system

3. Stock Control:
– Ensure weekly stock counts are performed accurately by sales and warehouse each shop
– Check for variances in stock levels, verify discrepancies, and inform management in a timely manner.
– Report on short-dated stock items to minimize losses.
– Attend stock counts when required to ensure accuracy

4. Data Management:
– Update and maintain accurate data in the systems (SKU, stock, pricing…)
– Ensure VAT invoice customer information is current and correctly entered into the system

5. Invoicing & Reconciliation:
– Manage invoicing processes to ensure timely and correctly billing to customers
– Reconcile invoices with the Misa accounting system to ensure accuracy in financial records.

6. Collaboration:
– Work closely with both the sales team and accounting department to streamline processes.
– Provide administrative support as needed to enhance overall efficiency.

Qualifications:

– College/university degree in Accounting/Auditing, Finance, Business Administration or related fields. Female candidates aged 23-30 preferred.
– Proven experience in a sales administration or accounting role (2+ years preferred).
– Familiarity with Sapo sales system or similar CRM software is an advantage.
– Experience with Misa accounting software or similar financial systems is highly desirable.
– Strong analytical skills with attention to detail.
– Good organizational skills with the ability to manage multiple tasks simultaneously.
– Proficient in Microsoft Office (Excel, Word).
– Strong communication skills (both verbal and written) in Vietnamese; basic English communication skills are required

Personal Attributes:

– High level of integrity and professionalism.
– Ability to work independently as well as part of a team.

if you meet these qualifications and are looking for an opportunity to contribute your expertise within a dynamic team environment, we encourage you to apply by sending your resume along with a cover letter detailing your relevant experience to hr@nutritiondepot.vn

Benefits:

– Competitive salary package, training to be provided

– Social insurance coverage along with a 13th-month salary as per Labor Law regulations.
– Opportunities for training programs as well as company outings/dinners; annual health check-ups included.
– Additional benefits aligned with company policies and Vietnamese Labor Law provisions.

– Opportunities for professional growth and development
– A supportive work environment that values teamwork

– Employee discounts on products

If you are passionate about nutrition, have a strong background in sales/accounting, and thrive in a fast-paced environment, we would love to hear from you!

Please send your resume along with a cover letter detailing your relevant experience to hr@nutritiondepot.vn. Applications will be accepted until 30 May 2025